Data Protection Privacy Note
What information do we collect from you?
For participants:
We collect information about you (name, surname, email address, employment information, location, etc.) when you complete the form to register for the ODWS2021 so we can process your details in order to deliver our services.
For presenters/facilitators:
We collect information about you (name, surname, email address, employment information, location etc.) when you complete the form to submit your proposal for the ODWS2021 so we can process your details in order to deliver our services.
Why do we collect this information?
We use the personal information you supply in our membership and event registration databases to be able to offer you our services in a number of ways, such as:
- ODWS2021 delegate registration
- Accommodation bookings (if applicable)
- Visa letter (if applicable)
- Expenses payments
- Conference/meeting or event planning
- ODWS2021 e-newsletter to update the event
Who might we share your information with?
If you agree, we shall pass on your personal information only and exclusively to the companies that we are working with, to arrange the services that you require such as event registration, membership review, venue logistics, catering, etc. Sharing information with hotels, venues, caterers, publishers, printers, website editors, etc. will help us process the relevant bookings and are necessary for the delivery of our services.
By not agreeing to allow us to share data with appropriate third-party suppliers, it will be impossible for us to deal with your individual registration and associated bookings (accommodation, catering, etc.) and/or services to this event.
We will not disclose any information for marketing purposes to any company outside the ones related to the planning of the event; except to help prevent fraud, or if required to do so by law.
Photographing or videoing
We might take photographs and/or videos on-site during the event, presenting, Summit, meeting, etc. that might be used on our website, printed material, just to be kept in our records, etc. If your image is captured in our photographs/video that is circulated for marketing purposes (mentioned above), you have the right to request for that photo/video to be removed/deleted by contacting us at the email, phone, or address provided at the end of this notice.
What do we do with your information?
We have the appropriate physical and technical security measures, policies, and procedures in place to prevent your personal data from being accidentally or deliberately compromised.
How long do we keep hold of your information?
We will retain your information for the period of membership or event registration that you have chosen, until immediately after the event has been finalized or until the financial requirements that are established by law have been complied with. You have the right to withdraw consent at any time, request to be forgotten, or have deleted your individual data from our records.
How can I access the information you hold about me?
You have the right to make a Data Subject Request (DSR) for information that we hold about you at any time. ODI, AU wants to follow best practice information-handling, and should you require a SAR,
If you need further information on how your individual information is used, or how we maintain the security of your data, please contact us by email: info@odws2021.com or write to us at:
ODWS2021 Organizer Graduate School of Business Assumption University of Thailand
Hua Mak Campus,
Ramkhamhang 24,
Hua Mak, Bangkok, Thailand
10240